Property Management Fees Ontario: 2025 Cost Guide
In This Article:
Understanding Property Management Fees in Ontario
Property management fees in Ontario are one of the most important costs for landlords to understand. If you’re investing in rentals in 2025, knowing what these fees include—and how they affect your bottom line—is key to success.
This guide will break down the typical costs, from monthly management to tenant placement, so you can make informed decisions and protect your cash flow.
Core Property Management Fees Breakdown
1. Monthly Management Fee
What it is: The standard fee ranges from 8% to 12% of collected rent. If rent is $1,800, expect to pay $144 to $216 monthly.
Includes:
- Rent collection
- Handling maintenance
- Tenant communication
- Ongoing management
📌 Explore our full 2025 Ontario pricing overview for deeper insights.
2. Leasing or Tenant Placement Fee
Cost: One month’s rent (about $1,800 for many Ontario units).
Includes:
- Marketing
- Showings
- Screening
- Lease prep
🎯 Use these tenant screening tips to attract great renters.
3. Onboarding or Setup Fee
Typical fee: $300–$500 (one-time)
Includes:
- Property inspection
- Owner portal access
- Initial paperwork setup
4. Lease Renewal Fee
Cost: $300–$500 or 50% of rent
Covers:
- New lease creation
- Legal compliance
- Negotiation with current tenant
📘 Avoid legal pitfalls with our guide on tenant dispute prevention.
5. Maintenance Coordination Fee
Markup: 10%–15% of repair costs.
Covers:
- Finding contractors
- Scheduling work
- Ensuring quality results
🛠 For smart upgrades, see these top ROI renovations in Ontario.
6. Admin Fee
Monthly fee: $25–$50 per unit
Includes:
- Monthly reports
- Owner/tenant communication
- Recordkeeping
7. Inspection Fees
Cost per visit: $50–$100
Covers:
- Interior/exterior checks
- Lease compliance
- Preventive maintenance tracking
8. Rent Guarantee Program
Cost: 15% of rent, or $270/month for an $1,800 unit
Benefit:
- Guaranteed rental income
- Coverage during tenant default
- Legal eviction process support
9. Vacancy Management Fee
Cost: 50% of one month’s rent.
Includes:
- Marketing during turnover
- Re-leasing process
- Minimizing vacancy time
10. Financial Reporting Fee
Fee: $15–$25/month
Includes:
- Monthly cash flow reports
- Year-end tax documents
- Custom summaries
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11. Bill Payment Service
Monthly fee: $20–$30
Includes:
- Utility and tax payments
- Property insurance
- Tracking recurring expenses
12. Technology Access Fee
Monthly fee: $10–$20
Includes:
- Owner dashboard
- Maintenance logs
- Rent tracking and reports
Why Property Management Fees Matter for Investors
It’s tempting to see property management fees in Ontario as just another expense. But in truth, they often save you time, stress, and money.
Here’s what you gain:
- Faster leasing and lower vacancy
- Better tenant retention
- Legal compliance with Ontario’s RTA
- Improved maintenance response
- Reliable accounting and reporting
💡 According to the Ontario LTB, compliance mistakes and poor documentation are leading reasons landlords lose cases. A good manager helps you avoid that.
Final Thoughts on Hiring Property Managers in Ontario
Professional property management adds value, not just cost.
At Blue Anchor, we give Ontario landlords:
- Fair, transparent pricing
- Clear communication
- Full-service rental support
- Reliable ROI reporting
Our clients choose us to save time, reduce stress, and grow their investments with confidence.
📈 Want to explore your investment potential? Check out:
\n Is 2025 the right time to invest in Central Ontario?
\n How property managers handle repairs
\n The power of professional management
Ready to Maximize Your Rental Income?
Property management fees in Ontario don’t just reflect service—they reflect strategy.
At Blue Anchor, we help landlords grow smarter. Whether you manage one unit or a full portfolio, our team is here to help you succeed.
📞 Book your free consultation today and take the first step toward effortless rental ownership.
Stay informed. Stay profitable.